How To Get The Most From Your Team Meetings

Posted: Feb 5 2020, 2:28am CST | by , in How To

 
How To Get The Most From Your Team Meetings

When you are hosting team meetings every week, you do not want to waste time. Your staff will get frustrated if they need to sit around in boring meetings. Plus, every meeting needs to have an agenda, should be focused on everyone, and should provide you with enough time for questions and discussion. Use these tips to make the most of each team meeting.

You Should Learn How To Manage Projects

If you get PMP certification bootcamp training, you will learn how to run meetings. You learn how to assign tasks, and you learn how to review all the work that your staff has done. You should think about the project first, and you should talk to the staff about any help they need. If you put yourself in the shoes or your staff, they will be much happier when they leave your meetings.

You Must Produce An Agenda

You should produce an agenda for each meeting. Your staff should see the agenda for the meeting, and you should not deviate from that agenda. If you are meeting during the day, everyone has to get back to work. If you meet at the end of the day, everyone wants to go home. Wasting time makes it very hard for your staff to believe in you. Plus, sticking to an agenda shows that you respect everyone’s time.

You Should Leave Time For Questions And Discussion

Your meetings should not be so long that questions and discussions make the meeting unbearable. Build in at least 15 minutes for discussion so that your staff can talk to you about any concerns they have. This is very important because the staff can ask questions in the group that they would not ask privately. Everyone learns from these questions, and the discussions you have might include information that everyone needs to know.

Bring Your Figures And Documents To Each Meeting

You must come to every meeting with all the documents and figures that you need. You should ask your staff to show up with their figures, and you can share information during the meeting. If you are not doing this, you will spend too much time guessing. Plus, you may spend time speculating about the performance of the business or the progress of your projects.

Praise Everyone

You should praise everyone publicly in your meetings. You want to be as positive as possible so that your staff feels good about the work they have done. If you must offer constructive feedback, you can do so in private. Anyone that you criticize in public will spend the rest of the day looking for a new job. Plus, they might have a new job in a few weeks. Your project is not done, and you need to hire someone else.

Conclusion

When you host business meetings with your team, you must understand how to plan the meeting, how to assign tasks, and how to write an agenda. Your staff should have time to talk during the meeting, and you should offer as much praise as you can. Several employees may be offended if you hold long and pointless meetings. Those employees might look for other jobs, and your projects will suffer. Additionally, you should tell anyone who does not need to be at the meeting that they can skip it.

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The Author

<a href="/latest_stories/all/all/2" rel="author">Luigi Lugmayr</a>
Manfred "Luigi" Lugmayr () is the founding Chief Editor of I4U News and brings over 25 years experience in the technology field to the ever evolving and exciting world of gadgets, tech and online shopping. He started I4U News back in 2000 and evolved it into vibrant technology news and tech and toy shopping hub.
Luigi can be contacted directly at ml[@]i4u.com.

 

 

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