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Using Your Smartphone for Productivity

Apr 1 2014, 2:27pm CDT | by , in News | Mobile Phones

Using Your Smartphone for Productivity
 
 

Most people use their smartphones for social media or text messaging. But your smartphone can be a very powerful tool to be productive.

Here are some ways to improve your productivity with your smartphone.

Appointment Alarms

It is very easy to get so focused on a particular task that you forget what time it is. This can be very troublesome if you have appointments scheduled at specific times. Use your smartphone to set alarms and appropriate amount of time before the actual event so you can be prepared and arrive at your destination on time.

Contact Management

It’s so obvious that it’s easy to overlook: your smartphone’s biggest strength is in its ability to make calls. You can take this further by maintaining a detailed database of contacts that allows you to view a contact’s photo, company name, and position title, multiple phone numbers, address and other notes. All your calls – including missed ones or calls that were not answered – are logged on your phone so you can also view when you last spoke to a contact and how long the conversation lasted.

Documentation

Smartphones make it easy to take photos of important documents. Depending on the quality of your smartphone’s camera, you may want to find a dedicated scanner app for initial document intake. The files you save can be browsed through easily and organized in a manner useful to you. 

Email Alerts

Email is a useful tool, but managing it can quickly become overwhelming. A smartphone can help you manage multiple inboxes, provide alerts for new message, and much more. 

Quick Note Taking

It is not always easy to find paper and pencil to write down a quick note. Luckily, using a smartphone makes it easy and saves you the hassle of finding note-taking materials. The spell-checking capabilities integrated into your device ensure that your notes are legible when you return to them later on. In addition, many smartphones have speech to text converters so you can just say what you want.The app Evernote, available for most mobile devices and for all desktop computers, is a great way to keep documents of all types organized with helpful notes.

Remote Meetings

If you are on the go, it can be very difficult to meet with people to discuss things. Phone calls can help a lot, but there are some things that require visual aids and conversations that need to be face-to-face. Luckily, apps such as GoToMeeting by Citrix provide video conferencing software that allow you to hold meetings even when participants are far away. 

 

To-DoLists

One of the simplest tools for productivity is the To-Do list. From simple notes with checkboxes to full detail event lists, there are a wide variety of To-Do list apps available for smartphones and even some that are integrated in the operating system. You can find To-Do list apps that sync online or with desktop software so you can access your task list anywhere and at any time.

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